5 Reasons to Outsource Your Payroll Operations in Africa

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Payroll operations tend to get complicated on the African continent. With more than 40 countries on the continent, laws and policies vastly differ from one another. Limited information is available to most people, and procedures often take a lot of processing time. 

Major Return on Investment (ROI) through Outsourcing 

There’s no doubt, it’s because of technology that outsourcing has become a key element in business strategy. Through secure online portals, cloud and SaaS platforms, and the incredible speed of communication that occurs now, what once had to be managed internally or had substantial cost is now easy, accessible, and economical. 

So, whether it’s contracting with a marketing firm to promote the business or partnering with an outside firm for human resources, payroll management or time tracking, it can pay dividends to hand certain duties over to an expert. 

Accounting — payroll included — along with Human Resources, continues to make the top-ten list of the most suggested outsourced services for small businesses. Outsourcing these types of services can simplify business administration and free up valuable time, letting management and employees focus on operating and growing the business while outsourced professionals handle the tedium and specifics of compliance and reporting. 

Instead of bogging down an in-house manager with payroll management, outsourcing payroll saves time otherwise spent doing calculations, ciphering tax code requirements, prepping checks or deposits, and financial reporting on all of it. And then there are withholdings for benefits programs, retirement funds, and more, that muddy the waters for an overwhelmed internal manager. 

Here are five ways outsourcing payroll will makes things easier on your business. 

1. Allows You to Focus on Business 

To put it mildly, payroll is a headache for small business managers. Besides the investment of time, keeping up with changing tax requirements, withholdings, deposits, checks, and much more, can frazzle even the most stalwart of business owners.

But outsourcing payroll isn’t about passing off a time-consuming task. The real upside of outsourcing payroll is that it delegates something that, for most businesses, is a non-core function, and frees an entrepreneur to focus on a business’s stated function as opposed to its tangential operations. 

Whether in retail, a professional firm, a service business, or something else, outsourcing payroll services delegates an essential task to those who know how to do it best and frees up the time for business leaders to concentrate on their next innovation. 

2. Improve Business Efficiency with the Latest Technology 

Technology was mentioned earlier as a reason why outsourcing has become such a ubiquitous approach for small businesses — but with payroll services particularly, technology has made it so easy to outsource the service that it makes no sense NOT to. 

Today’s employees expect options like direct deposit and easy-to-access records of their pay information. The bigger the business gets, and the more employees it has, the more critical it is to utilize the most up-to-date technology to keep track of and manage it all. 

A payroll service lives in this space. Payroll providers invest in the best technologies and work to maximize the benefits, so their customers ultimately benefit and save time and money. 

3. Improves Compliance and Reporting 

Between wage and hour laws, tax regulations, filing deadlines, forms, legislation unique to each state, and frequent changes, complying with all requirements involved in payroll administration is head-spinning. Shocking as it may be, there’s a reason why payroll is a full-time job. An operator devoting energy to growing a business concept has little to no time to get an education on these complex rules, and often if they do try, issues arise only further complicating the process. 

An outside payroll service is primed to take this on, doing it all the right way and on time. And, efficient management of your payroll means it’s all being tracked, right down to the penny. A payroll service can create regular or special reports as needed to give your business a clear picture of where you stand and where you’re headed. 

4. Mitigate Business Risks 

“How hard can it be?” 

This is what too many small business entrepreneurs say, thinking payroll involves little more than signing checks. But there is a right way and a wrong way to handle payroll procedure and plenty of opportunities to make mistakes, unfortunately. 

Payroll must run on time and correctly, whether the party being paid is an employee or a governmental tax collection entity. If the latter is mishandled, penalties and fines can add up fast. 

Tax regulations change constantly, and if you’re doing your entrepreneurial duties right, you won’t have time to keep up and properly run your business. Outsourcing payroll services makes sound sense, as the business experts say, leaving the details to seasoned specialists. 

5. Reduce Operational Cost 

Historically, many businesses assumed it was cheaper to do payroll themselves; and that just may not be consistent with business owners today. Once the team grows to a few and then several employees, the increased time spent navigating payroll for each pay period becomes an enormous cost, it simply takes time away from running the business and bringing in revenue. 

In fact, even a business with just one employee may be better off outsourcing payroll.

Other costs of internal payroll management include software, updates, and training — as well as potential fines and penalties from mistakes. Benefits of outsourcing payroll are clear, and they add up to a more efficient business, poised for continued growth and smoother operations. 

About Africa HR Solutions


Africa HR Solutions offers a full range of reliable services to facilitate your workforce management on the African continent:

  • Hire people on the African continent without a registered entity
  • Complete payroll rundown and management
  • Central point of contact for all your queries
  • Guaranteed compliance to local laws
  • Professional indemnity and employer liability

As always, Africa HR Solutions guarantees 100% compliance for your business operations in Africa

What Can We Help You With?




Grant Geraghty is the longest-serving member of the Africa HR team. This resident subject matter expert and client champion is responsible for gaining a deep understanding of our clients’ unique HR needs in Africa and providing tailored solutions that align with their business objectives. Grant collaborates closely with our clients to ensure that their requirements are properly implemented, providing ongoing support and guidance throughout the process.

Grant brings a wealth of experience to his role, having served as Africa HR’s longest-serving employee. He holds a Bachelor of Commerce degree, with a major in Economics and Business Finance, from the University of Natal in South Africa. Additionally, he has completed a certification program in Payroll and Tax Administration from the University of Cape Town, further enhancing his expertise in HR operations and compliance.

His commitment to delivering exceptional service and his extensive knowledge of HR in Africa make him an invaluable member of the Africa HR team.




Kevina Takoordyal has a BA Hons Business Management from the University of Glamorgan, UK, with MBA in leadership and Innovation, MBA General, PMP Certified, and Agile Scrum Master. She currently works as the Head of Operations at Africa HR Solutions Ltd with more than 20 years of proven leadership capabilities in Operations, Business Development, People Management, Process Optimization, and Project Management in the Financial Services, BPO, Banking Industry, and Heath Care Industry. In Senior leadership roles with an international footprint across Europe working and extensive Pan- African experience from a compliance, finance, and operations angle, Kevina comes across with a panoply of cross-functional skills. Kevina also serves on a few Boards, Non-Independent Executive at MioD and for NGOs on a voluntary basis, a coach and mentor to aspiring female leaders across Africa and Mauritius.

Kevina is a firm believer in Servant Leadership with a strong focus and commitment to uplifting others, with the ability to deliver through a highly engaged – diverse team, and works towards consistently synergistic value creation. While being a focused and adaptive thinker and Kevina is actively participating in panel discussions on Innovation, CX, Digital transformation.

Kevina serves as Project Assessor for the National Youth upskilling program. She has been recognized as Global Talent in a few companies, Ceridian, and International SOS Ltd whereby she has been awarded a few scholarships and had the opportunity to be mentored by Senior Vice President in the US. Award Winner in various fields and at a national level and recognized including Super Achiever Leader Award in Africa in 2016, Awarded Africa Women Leader 2018.



Head of Finance & Business Support

Viloshna is an experienced finance professional with 18 years of expertise in strategic financial planning, financial analysis, cash flow management, systems and controls implementation, financial reporting, and continuous process improvements. She currently serves as Head of Finance & Business Support, where she has successfully automated and leveraged the financial reporting system capabilities to ensure efficient company operations.

Viloshna’s background includes senior roles in a multinational pharmaceutical company and a large listed Mauritian conglomerate. Her meticulous attention to detail and strategic thinking have streamlined financial processes, making her a valuable addition to any finance team. Viloshna is a qualified finance professional with an FCCA qualification and an MBA, bringing valuable expertise to any organization.

In her current role, Viloshna leads the company’s Treasury and Payments function, including the fulfillment of the company’s cross-border payments into Africa. With her strong educational background and extensive experience, Viloshna consistently demonstrates her ability to optimize financial operations, minimize risks, and improve profitability. Her expertise in financial reporting and process improvements make her a valuable asset to any organization.



Head of Legal & Compliance

A qualified lawyer who joined Africa HR Solutions in July 2020, Mark Du Preez has experience working in private practice for a reputable law firm in South Africa. He also played commercially focused roles at a leading private bank, wealth management company, and outsourcing firm in South Africa and Mauritius.

Mark has played a pivotal role in Africa HR Solution’s risk mitigation strategy, which positively impacted P&L performance over the years.

He currently leads the Partnerships function of the company including relationships and oversight with in-country partners (ICPs) across Africa.

Alex Daruty - Africa HR Team


Head of Commercial

Alex has more than 15 years of experience in the global, strategic development of both enterprise and consumer brands in categories including technology, transport, enterprise software, entertainment, and travel.

With experience in roles on both agency and corporate side, he has worked across international brands and has led the development and execution of multi-discipline campaigns across EMEA, NORAM and Asia Pacific.

His focus is on driving meaningful business impact through brand differentiation and building high-functioning, digitally oriented, and analytically driven capabilities. He is motivated by working with, and developing dynamic people, teams, and organizations.

He leads, manages, develops and mentors the Key Account Management department, including line management responsibility for the team of Key Account Managers and Key Account Administrator who represent the Company as the primary communication link between all relevant stakeholders, including clients, third party in-country partners and internal functions.

Originally from Mauritius, he holds bachelor’s degrees in International Business, Finance and Management from the University of Nevada, Reno.