Independent Contractors: All You Need To Know About Contract Types And Terms

Contractor in orange vest pointing towards blueprint

Whether you have just expanded to the African continent for business or have years behind you already, independent contractors are an undeniably attractive labour option. Often highly-skilled, gig workers or freelancers can remedy temporary labour shortages, fill in for staff on leave and bring in their own expertise and points of view as a relative outsider to the company – all without requiring paid leave, sick days, benefits, and other such considerations that full-time employees are typically entitled to. With the pandemic opening workers’ eyes to new ways of working, the gig economy is growing exponentially, with the number of global gig workers expected to hit 78 million in 2023 versus 43 million in 2018 according to a MasterCard study. As such, more and more organizations are now working with individuals on a contractual basis – but companies must tread carefully.

 

While the advantages of such arrangements are genuinely significant, they are not without risks.  Contracts, terms, and clauses must be diligently studied, or companies will be in for a rude awakening. Intellectual property rights issues, unexpectedly high invoices, and taxation problems are only some of the issues that businesses expose themselves to without proper contracts in place.

 

Read on to find out about some of the most common contract issues and how to avoid them with Africa HR Solutions.

The importance of contracts

By definition, a contract is a legally binding agreement that establishes, specifies, and regulates the rights and obligations of the parties involved. If the contract is breached, the maligned party is entitled to legal reparations.

 

Contracts are crucial to any business transaction as they offer clarity in business partnerships, thereby avoiding misunderstandings and preventing future litigations and disputes from happening. Legally, contracts also serve as proof of a transaction and make contractors legally responsible for delivering the defined work within specified terms. Not having legally-binding contracts is a costly move. Should an independent worker not deliver the product or services required of them, your company would have no means of enforcing respect of the terms and conditions agreed upon verbally. In short, contracts protect all parties involved from being maligned.

Independent contractor vs full-time employee

Before writing up a contract for an independent worker, businesses must first ask themselves one crucial question: is the person truly an independent worker, or do their role and responsibilities fit the description of a full-time employee instead? This is an important distinction to make. Because misclassifying an employee as an independent contractor is a serious offence which carries sanctions such as fines and employer reputation damage. Learn more about the risks of employee misclassification and how to determine the status of a worker here.

Popular types of contracts for independent workers

There are many different types of contracts for all types of workers, suited to their working methods, the services they offer and when they can provide the promised deliverables. Choosing the right type of contract to offer a potential worker will help you make the most of the agreement, better gauge your expectations and keep costs contained.

Fixed Rate Contract

This type of contract is typically used as a blanket solution. Rather than go into details and variables, both parties agree upon a fixed cost for a maximum amount of effort or work delivered.

Pay As You Go Contract

This contract type is best suited for work that involves time sheets or for deliverables that must be submitted at regular intervals.

Milestone Contract

Good for long-term arrangements, milestone contracts are written such that payment is made when a critical part of the work – or service – is delivered.

 

Of course, there are many more such types of contracts that will better serve your organisation depending on the type of work that is being carried out. Africa HR Solutions’ legal team is at your service to design contracts that your company can use to its best advantage.

Popular types of contracts for independent workers

There are many different types of contracts for all types of workers, suited to their working methods, the services they offer and when they can provide the promised deliverables. Choosing the right type of contract to offer a potential worker will help you make the most of the agreement, better gauge your expectations and keep costs contained.

Fixed Rate Contract

This type of contract is typically used as a blanket solution. Rather than go into details and variables, both parties agree upon a fixed cost for a maximum amount of effort or work delivered.

Pay As You Go Contract

This contract type is best suited for work that involves time sheets or for deliverables that must be submitted at regular intervals.

Milestone Contract

Good for long-term arrangements, milestone contracts are written such that payment is made when a critical part of the work – or service – is delivered.

 

Of course, there are many more such types of contracts that will better serve your organisation depending on the type of work that is being carried out. Africa HR Solutions’ legal team is at your service to design contracts that your company can use to its best advantage.

Table of Contents

Different elements of contracts

While contract terms and conditions differ depending on each individual situation, the following elements must always be present in every contract that is drafted:

Parties

The contract begins by identifying all relevant parties, including the independent contractor, the client or employing firm, and providing their contact details.

Timeframes

Most contracts include deadlines that must be met. The contract may include many deadlines for different work products, depending on the project’s scope, whereas other contracts may just specify a deadline for the finished result.

Confidentiality

If the project requires any confidentiality measures, they are described in this section.

Services

The specifics of the work the freelancer will accomplish are described in this section of the contract.

Consideration

The section regarding compensation will either list an hourly rate or the overall compensation for the project, depending on the type of project.

Termination

Depending on the project, certain contracts may have an “option to terminate early” clause. Most contracts feature a part that both the customer and the freelancer must initial to show that the task has been finished and payment made, essentially ending the contract.

Signatures

The contract must bear the signatures and dates of each of the parties stated at the beginning.

Important clauses

After covering the basics with the above terms and conditions, there are more clauses that you can add to protect your company’s interests.

Non-disclosure of information

When dealing with sensitive information, Non-Disclosure Agreement clauses are essential. They help to prevent information leaks and protect your data.

Non-competition clause

Non-competition clauses that prevent a freelancer from working with competitors make up some of the more basic terms of contracts. Even so, they must be carefully created to avoid the chances of any loopholes in the country in which the contract is made.

Non-solicitation cause

Similar to the non-competition clause, the non-solicitation clause prevents independent contractors from working with competitors either indefinitely or for a defined amount of time.

Intellectual property clause

When working with contract workers, many organisations may be surprised upon learning that the intellectual property of the work they commissioned belongs to the contract worker, and not to them. This can cause problems especially when it comes to diffusion across borders and use in different forms of media. However, intellectual property clauses are often quite complex and require expert knowledge to properly design them.

Africa HR Solutions can help

Contracts are complex, yet necessary legal documents. With our extended network of legal professionals across Africa, our team at Africa HR Solutions can guide you through the creation of contracts to ensure your organization is always compliant.
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GRANT GERAGHTY - Africa HR Team

GRANT GERAGHTY

HEAD OF CLIENT RELATIONSHIP

Grant Geraghty is the longest-serving member of the Africa HR team. This resident subject matter expert and client champion is responsible for gaining a deep understanding of our clients’ unique HR needs in Africa and providing tailored solutions that align with their business objectives. Grant collaborates closely with our clients to ensure that their requirements are properly implemented, providing ongoing support and guidance throughout the process.

Grant brings a wealth of experience to his role, having served as Africa HR’s longest-serving employee. He holds a Bachelor of Commerce degree, with a major in Economics and Business Finance, from the University of Natal in South Africa. Additionally, he has completed a certification program in Payroll and Tax Administration from the University of Cape Town, further enhancing his expertise in HR operations and compliance.

His commitment to delivering exceptional service and his extensive knowledge of HR in Africa make him an invaluable member of the Africa HR team.

KEVINA TAKOORDYAL Africa HR Team

KEVINA TAKOORDYAL

HEAD OF OPERATIONS

Kevina Takoordyal has a BA Hons Business Management from the University of Glamorgan, UK, with MBA in leadership and Innovation, MBA General, PMP Certified, and Agile Scrum Master. She currently works as the Head of Operations at Africa HR Solutions Ltd with more than 20 years of proven leadership capabilities in Operations, Business Development, People Management, Process Optimization, and Project Management in the Financial Services, BPO, Banking Industry, and Heath Care Industry. In Senior leadership roles with an international footprint across Europe working and extensive Pan- African experience from a compliance, finance, and operations angle, Kevina comes across with a panoply of cross-functional skills. Kevina also serves on a few Boards, Non-Independent Executive at MioD and for NGOs on a voluntary basis, a coach and mentor to aspiring female leaders across Africa and Mauritius.

Kevina is a firm believer in Servant Leadership with a strong focus and commitment to uplifting others, with the ability to deliver through a highly engaged – diverse team, and works towards consistently synergistic value creation. While being a focused and adaptive thinker and Kevina is actively participating in panel discussions on Innovation, CX, Digital transformation.

Kevina serves as Project Assessor for the National Youth upskilling program. She has been recognized as Global Talent in a few companies, Ceridian, and International SOS Ltd whereby she has been awarded a few scholarships and had the opportunity to be mentored by Senior Vice President in the US. Award Winner in various fields and at a national level and recognized including Super Achiever Leader Award in Africa in 2016, Awarded Africa Women Leader 2018.

VILOSHNA PACKIRY POULLE​

VILOSHNA PACKIRY POULLE

Head of Finance & Business Support

Viloshna is an experienced finance professional with 18 years of expertise in strategic financial planning, financial analysis, cash flow management, systems and controls implementation, financial reporting, and continuous process improvements. She currently serves as Head of Finance & Business Support, where she has successfully automated and leveraged the financial reporting system capabilities to ensure efficient company operations.

Viloshna’s background includes senior roles in a multinational pharmaceutical company and a large listed Mauritian conglomerate. Her meticulous attention to detail and strategic thinking have streamlined financial processes, making her a valuable addition to any finance team. Viloshna is a qualified finance professional with an FCCA qualification and an MBA, bringing valuable expertise to any organization.

In her current role, Viloshna leads the company’s Treasury and Payments function, including the fulfillment of the company’s cross-border payments into Africa. With her strong educational background and extensive experience, Viloshna consistently demonstrates her ability to optimize financial operations, minimize risks, and improve profitability. Her expertise in financial reporting and process improvements make her a valuable asset to any organization.

MARK DU PREEZ​

MARK DU PREEZ

Head of Legal & Compliance

A qualified lawyer who joined Africa HR Solutions in July 2020, Mark Du Preez has experience working in private practice for a reputable law firm in South Africa. He also played commercially focused roles at a leading private bank, wealth management company, and outsourcing firm in South Africa and Mauritius.

Mark has played a pivotal role in Africa HR Solution’s risk mitigation strategy, which positively impacted P&L performance over the years.

He currently leads the Partnerships function of the company including relationships and oversight with in-country partners (ICPs) across Africa.

Alex Daruty - Africa HR Team

ALEX DARUTY

Head of Commercial

Alex has more than 15 years of experience in the global, strategic development of both enterprise and consumer brands in categories including technology, transport, enterprise software, entertainment, and travel.

With experience in roles on both agency and corporate side, he has worked across international brands and has led the development and execution of multi-discipline campaigns across EMEA, NORAM and Asia Pacific.

His focus is on driving meaningful business impact through brand differentiation and building high-functioning, digitally oriented, and analytically driven capabilities. He is motivated by working with, and developing dynamic people, teams, and organizations.

He leads, manages, develops and mentors the Key Account Management department, including line management responsibility for the team of Key Account Managers and Key Account Administrator who represent the Company as the primary communication link between all relevant stakeholders, including clients, third party in-country partners and internal functions.

Originally from Mauritius, he holds bachelor’s degrees in International Business, Finance and Management from the University of Nevada, Reno.