Malawi Payroll Outsourcing

Pay Your Talents
in Malawi Compliantly

$ 0 m +

Seeking A Reliable Payroll Partner in Malawi ?​

With our Malawi Payroll Outsourcing services, your talents are paid on time and without error! Our team at Africa HR Solutions also provides your company with much-needed guidance to ensure that your operations comply with Malawi’s Labor Code and tax policies. Over the years, we have played a pivotal role in the expansion of over 400 clients across Africa by providing reliable HR and payroll and cross-border payment outsourcing solutions.

Malawi Payroll Done The Easy Way. The Right Way.​

13 Years of Experience

Over more than a decade, Africa HR Solutions has become a leading payroll service provider across Africa with a proven track record of success with over 400 clients across many industries.

Bulletproof Compliance

Ensuring your operations are carried out compliantly is a must. From country-specific regulations to government laws, we make sure your company is up to code with Africa's legislation at all times.

+44 Countries in Africa

Operating in more than 44 countries in Africa, our team of experts gathered the required knowledge and local expertise to handle your needs and demands - wherever, whenever.

Single Point of Contact

Avoid unnecessary headaches and mistakes thanks to our centralized services and manage everything from a single database. A single point of contact for all of your needs across the continent.

Maximize your ROI

It is cheaper to let a third-party organization handle your payroll than to do it yourself. By saving on the overall cost of payroll, you can reallocate your budget elsewhere to promote company growth.

Swift Payroll Implementation

With Africa HR Solutions you are one call away from implementing an accurate and timely payroll operation to ensure your talents are paid on time no matter where they are in Africa.

We Can Help. Just Tell Us How!

Malawi Country Overview

Geographic location: Malawi is found in East Africa and is bordered by bordered by Zambia, the United Republic of Tanzania and Mozambique.

Population: Malawi has large, young workforce, as 44% of its population aged 15-44. This young and skilled workforce can bring great competitive advantage to your team.  

Economy: Despite being a landlocked low-income country, with much reliance on foreign aid, Malawi boasts a rich and diverse environmental capital. Its economy is mostly based on agriculture and farming. Despite making significant improvements to its economic and political stability in recent years, Malawi is still one of the poorest countries in the world.

Payroll in Malawi - What You Should Know

  • Population: 19,657,681
  • Gross Domestic Product (GDP): $12.63 B
  • GDP Growth (April 2021): 2.8%
  • Inflation, consumer prices: 8.6%
  • Foreign Direct Investment (% of GDP): 0.4%
  • Unemployment Rate: 7.0%
  • Capital: Lilongwe
  • Currency: Malawian Kwacha
  • Languages: English, Chichewa

Employer Contribution

  • 10.00% of the employee’s pensionable emoluments must be contributed to the pension fund by the employer.

Employee Contribution

  • 5.00% of the employee’s pensionable emoluments must be contributed to the pension fund.
  • Value-added tax (VAT)

    The standard VAT rate is 16.5% in Malawi. Goods such as books, fertilizers, and salt are zero-rated in Malawi.

Paid Time-Off

Workers in Malawi are entitled to 18 days of paid leave if they work six days a week.

If they work five days a week, employees in Malawi are entitled to 15 days of paid annual leave.

Sick Leave

In Malawi, workers are entitled to a minimum of 4 weeks of sick leave on full pay and an additional 8 weeks on half pay over the span of a year.

Maternity Leave

In Malawi, women are entitled to at least 8 weeks’ maternity leave on full pay every three years, or 90 consecutive days of maternity leave assuming they served in the civil service or private sector for a continuous period of not less than 12 months.

Paternity Leave

There is no statutory paternity leave in Malawi.

In Malawi, an employment contract may be terminated by either party after providing a written notice.

The notice period varies proportionally with the wage period:

  • For workers paid monthly: 1 month
  • For workers paid fortnightly: 15 days for workers < 5 years of service or 30 days for workers > 5 years of service
  • For workers paid weekly: notice period ranges from 1 week to 1 month in proportion to the time served within the same company

If the employee decides to terminate their contract without prior notice where it was required, the employee may be required to pay the employer in lieu of notice a sum equal to the remuneration that would otherwise have been given to the employee.

The employer is required to provide a termination certificate that contains the reasons for dismissal.

Any reasons other than these are deemed ‘abusive’ will lead to legal repercussions towards the employer.

Employees are given the right to defend themselves against any allegations held against them.

In Malawi, employees are entitled to compensation if they are dismissed because of redundancy or any other economic difficulties that force the company to reduce its workforce. In that case, compensation is regulated as follows:

  • < 1 year of service: no compensation
  • 1-5 years of service: 2 weeks’ wage for each completed year of service
  • 6-10 years of service: 3 weeks’ wage for each completed year of service
  • > 11 years of service: 4 week’s wage for each completed year of service
  • New Year’s Day (1st January)
  • John Chilembwe Day (15th January)
  • Martyr’s Day (3rd March)
  • Good Friday (10th April)
  • Holy Saturday (11th April)
  • Easter Monday (13th April)
  • Labor Day (1st May)
  • Kamuzu Day (14th May)
  • Eid al-Fitr
  • Independence Day (6th July)
  • Mother’s Day (15th October)
  • Christmas Day (25th December)
  • Boxing Day (28th December)

While the content presented on this webpage is accurate as of the time of publication, it is imperative to recognise that the content is provided solely for informational purposes and does not constitute legal and/or tax advice. To obtain the most current and precise guidance, it is essential to verify specific details related to employment or compliance with our experts or consult your own legal and/or tax advisor(s). Africa HR Solutions Ltd. explicitly does not offer legal or tax advice. The information provided is general in nature, not tailored to a specific company or workforce, and does not reflect the service delivery of Africa HR Solutions in any given jurisdiction. Africa HR Solutions makes no representations or warranties regarding the accuracy, completeness, or timeliness of this information and disclaims any liability arising out of or in connection with it, including any loss resulting from the use of or reliance on the information.

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Countries We Cover

In the last 10 years, the scenario surrounding compliance in African countries has changed dramatically. Africa HR Solutions understands this and has become a major player in the African payroll market.

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Grant Geraghty is the longest-serving member of the Africa HR team. This resident subject matter expert and client champion is responsible for gaining a deep understanding of our clients’ unique HR needs in Africa and providing tailored solutions that align with their business objectives. Grant collaborates closely with our clients to ensure that their requirements are properly implemented, providing ongoing support and guidance throughout the process.

Grant brings a wealth of experience to his role, having served as Africa HR’s longest-serving employee. He holds a Bachelor of Commerce degree, with a major in Economics and Business Finance, from the University of Natal in South Africa. Additionally, he has completed a certification program in Payroll and Tax Administration from the University of Cape Town, further enhancing his expertise in HR operations and compliance.

His commitment to delivering exceptional service and his extensive knowledge of HR in Africa make him an invaluable member of the Africa HR team.




Kevina Takoordyal has a BA Hons Business Management from the University of Glamorgan, UK, with MBA in leadership and Innovation, MBA General, PMP Certified, and Agile Scrum Master. She currently works as the Head of Operations at Africa HR Solutions Ltd with more than 20 years of proven leadership capabilities in Operations, Business Development, People Management, Process Optimization, and Project Management in the Financial Services, BPO, Banking Industry, and Heath Care Industry. In Senior leadership roles with an international footprint across Europe working and extensive Pan- African experience from a compliance, finance, and operations angle, Kevina comes across with a panoply of cross-functional skills. Kevina also serves on a few Boards, Non-Independent Executive at MioD and for NGOs on a voluntary basis, a coach and mentor to aspiring female leaders across Africa and Mauritius.

Kevina is a firm believer in Servant Leadership with a strong focus and commitment to uplifting others, with the ability to deliver through a highly engaged – diverse team, and works towards consistently synergistic value creation. While being a focused and adaptive thinker and Kevina is actively participating in panel discussions on Innovation, CX, Digital transformation.

Kevina serves as Project Assessor for the National Youth upskilling program. She has been recognized as Global Talent in a few companies, Ceridian, and International SOS Ltd whereby she has been awarded a few scholarships and had the opportunity to be mentored by Senior Vice President in the US. Award Winner in various fields and at a national level and recognized including Super Achiever Leader Award in Africa in 2016, Awarded Africa Women Leader 2018.



Head of Finance & Business Support

Viloshna is an experienced finance professional with 18 years of expertise in strategic financial planning, financial analysis, cash flow management, systems and controls implementation, financial reporting, and continuous process improvements. She currently serves as Head of Finance & Business Support, where she has successfully automated and leveraged the financial reporting system capabilities to ensure efficient company operations.

Viloshna’s background includes senior roles in a multinational pharmaceutical company and a large listed Mauritian conglomerate. Her meticulous attention to detail and strategic thinking have streamlined financial processes, making her a valuable addition to any finance team. Viloshna is a qualified finance professional with an FCCA qualification and an MBA, bringing valuable expertise to any organization.

In her current role, Viloshna leads the company’s Treasury and Payments function, including the fulfillment of the company’s cross-border payments into Africa. With her strong educational background and extensive experience, Viloshna consistently demonstrates her ability to optimize financial operations, minimize risks, and improve profitability. Her expertise in financial reporting and process improvements make her a valuable asset to any organization.



Head of Legal & Compliance

A qualified lawyer who joined Africa HR Solutions in July 2020, Mark Du Preez has experience working in private practice for a reputable law firm in South Africa. He also played commercially focused roles at a leading private bank, wealth management company, and outsourcing firm in South Africa and Mauritius.

Mark has played a pivotal role in Africa HR Solution’s risk mitigation strategy, which positively impacted P&L performance over the years.

He currently leads the Partnerships function of the company including relationships and oversight with in-country partners (ICPs) across Africa.

Alex Daruty - Africa HR Team


Head of Commercial

Alex has more than 15 years of experience in the global, strategic development of both enterprise and consumer brands in categories including technology, transport, enterprise software, entertainment, and travel.

With experience in roles on both agency and corporate side, he has worked across international brands and has led the development and execution of multi-discipline campaigns across EMEA, NORAM and Asia Pacific.

His focus is on driving meaningful business impact through brand differentiation and building high-functioning, digitally oriented, and analytically driven capabilities. He is motivated by working with, and developing dynamic people, teams, and organizations.

He leads, manages, develops and mentors the Key Account Management department, including line management responsibility for the team of Key Account Managers and Key Account Administrator who represent the Company as the primary communication link between all relevant stakeholders, including clients, third party in-country partners and internal functions.

Originally from Mauritius, he holds bachelor’s degrees in International Business, Finance and Management from the University of Nevada, Reno.